MechanicDesk Features

You need it, we have it

  Booking Diary
Create, reschedule or delete bookings in just a few clicks. Bookings are readily convertible to jobs, saving you time.
  • Create bookings and reschedule them via an intuitive drag and drop diary.
  • Automatic booking reminders are sent to your customers the day before the appointment via either email or SMS.
  • Diary entries are colour coded to help you identify the state of any job quickly.
  • Diary entries automatically span as you go along so you always have the most up to date overview of your workshop schedule.
  • Filters on the Diary help you filter out irrelevant information.
  • The Diary supports many different views such as the day view, week view, month view, etc.
  Job Management
The essence of MechanicDesk - keeping you up to date with each and every job at a glance. Manage jobs with your colleagues centrally and in real time.
  • Quickly locate jobs with our powerful search engine.
  • Each job holds all information pertaining to it e.g. invoices, bills, purchase orders, job cards, etc. in an unobtrusive way.
  • Jobs allow you to link to many other functions and utilites in MechanicDesk such as service scheduling, productivity tracking, etc.
  • Easily print job cards or send them to your technicians via email.
  • HIGHLIGHT: MechanicDesk's Job Type functionality helps you save commonly done jobs and services as templates to be used over and over again, drastically cutting down time spent on preparing job cards and/or invoices.

Quick and easy invoicing/quoting with preconfigured invoice items. Convert invoices/quotes to jobs or bookings directly.
  • Save commonly used invoice items to use on other invoices and quotes.
  • Convert invoices directly into jobs or bookings with one click.
  • Convert quotes directly into invoices or jobs or bookings with one click.
  • Easily print invoices/quotes or send them to your clients via email.
  • All invoice templates are fully customisable so your invoice can look exactly the way you want it to look.
  Customer and Vehicle Management
Easily store your customer details for use throughout the system via MechanicDesk's intelligent auto-suggest and auto-complete functions.
  • All of your customer information at your fingertips. You will never have to fumble around looking for phone numbers or email addresses ever again.
  • MechanicDesk supports unlimited customer entries in your database.
  • We also support complete customer and vehicle histories as well as the ability to upload photos and documents against any customer or vehicle.
  • Send statements or communicate with your customers via email or SMS directly from MechanicDesk.

  Stock Control
Know exactly what you have in stock at all times. Paired with our stock alert and stock reordering helpers, you will never run out of stock again.
  • Straightforward stock level control.
  • Stock alerts are unobtrusive and stock reordering based on stock levels is intuitive and quick.
  • Multiple searchable fields help you find any stock item with minimal effort.
  • Each stock item holds its own complete sales and purchase history.
  • MechanicDesk supports most barcode scanners and label printers. Just plug and play!
  • MechanicDesk also supports quick and easy stock takes, all of which are kept for your record and can be accessed at any time.
  Supplier Management
Reorder from your trusted suppliers in a dash. Stay on top of your bills and bill payments with ease.
  • All of your supplier information at your fingertips. You will never have to fumble around looking for phone numbers or email addresses ever again.
  • MechanicDesk supports unlimited supplier entries in your database.
  • We also support complete supplier purchase histories as well as the ability to upload photos and documents against any supplier.
  • Send statements or communicate with your suppliers via email or SMS directly from MechanicDesk.
  • Raise purchase orders and send them via email to your suppliers in under a minute.
  • HIGHLIGHT: MechanicDesk supports integrations with major automotive supplier platforms such as Repco Navigator Pro, Burson EzyParts, etc. and more.

  Service Scheduling
Easily know which vehicles are due or overdue for service. Easily send reminders to your customers via both email and SMS.
  • We support scheduling for services, registrations and warrant of fitnesses (NZ).
  • You have full control over when, how and what is sent in your service reminders to your customers.
  • Both email and SMS reminders are supported.
  Point of Sales
Make lightning quick sales on the spot with only a few clicks. If you have barcode scanners and label printers, even better!
  • Most commercial barcode scanners and label printers are supported.
  • Track your sources of business at the POS.

Better understand your business with our reporting system - everything from sales and received payments to stock value and employee efficiency.
  • We support Income, Expense, Work in Progress, Employee, Marketing and Stock report categories, each with their own set of reports.
  Data Import/Export
We help you import your data so you don't have to start over from scratch. Your data is available to you at all times.
  • We understand how valuable your data is to your business. Hence we strive to do all we can to import your data into your MechanicDesk. We do this at no additional cost to you and hope that it helps to make your transition to MechanicDesk as smooth as possible.
  • We are able to help you import customer, vehicle, supplier, stock and vehicle history data (up to 3 years prior to the present day). Please refer to this Excel template for more information.
  • Data is typically imported into the system in 1-3 days.
  • Any data you enter into MechanicDesk via any means is your data. Thus you can export all or some portion of it at any time via our data export function. You can do this as many times as you require to serve as a secondary backup of your data in addition to MechanicDesk's backup and safeguard routines, again, at no additional cost to you.

  Multisite Management
Managing multiple workshops is a breeze with MechanicDesk. View reports, move stock, etc. all in one place.
  • Link multiple workshops together so they can share customer, vehicle, supplier and stock information.
  • Manage workshops at different sites centrally through one workstation.
  • Switch between different sites with ease to see reports, stock levels, etc.
  • Transfer stock between sites in just a few clicks.
  • Each workshop may require a separately purchased MechanicDesk account
  Superhero Support
We believe that software is only as good as the support that follows it. Your support team is here whenever you need us, and that's a promise.
  • The team at MechanicDesk understands the frustration of having unanswered questions hamper your entire day of productivity. This forms the backbone of our customer support efforts. With us, you will never have to wait to the next day for answers.
  • Our typical turnaround time is 10-15 minutes of your support request.
  • We are reachable via chat from this website, email or phone. Please refer to the Support/Demo tab for more details.
  • We provide the same high standard of support to you, regardless of your subscription plan.